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This Volunteer Agreement (“Agreement”) is entered into between Smart Diehl Academy (“Academy”) and [Volunteer’s Name Entered Below] (“Volunteer”) on the date chosen below.
The purpose of this Agreement is to outline the terms and conditions of the volunteer's involvement with Smart Diehl Academy, including responsibilities, expectations, and guidelines for the volunteer’s role.
The Volunteer agrees to serve as and perform responsibilities for the specific role chosen below as well as perform the following duties:
Assisting with activities, supporting staff, and engaging with students in a positive and respectful manner.
Maintaining a safe and inclusive environment for all students and staff.
Upholding the mission, vision, and values of Smart Diehl Academy.
1. Classroom Assistant Volunteer
Description: The Classroom Assistant Volunteer supports teachers in managing classroom activities and supervising students during learning sessions. The volunteer will assist with preparing materials, helping students with their work, and maintaining a positive, respectful learning environment.
Duties Include:
Assisting the teacher in setting up and organizing classroom materials.
Helping students with assignments, answering questions, and providing guidance as needed.
Ensuring student safety and proper behavior during class and transitions.
Supporting students with special needs or sensory requirements when necessary.
Helping with clean-up after activities and ensuring the classroom stays organized.
2. Event Support Volunteer
Description:Event Support Volunteers assist with organizing, setting up, and running events, including festivals, fundraisers, and student showcases. Volunteers are responsible for engaging with participants, ensuring event activities run smoothly, and providing logistical support.
Helping set up tables, chairs, decorations, and any event materials.
Assisting with event activities, such as leading games, handing out materials, or running booths.
Greeting attendees, directing them to various event areas, and answering questions.
Helping with clean-up and packing up materials after the event.
Ensuring the safety and enjoyment of all participants during the event.
3. Camp Assistant Volunteer (Summer/WildRoots Programs)
Description:The Camp Assistant Volunteer works alongside camp leaders and activity instructors to facilitate hands-on activities, games, and learning sessions for campers. Volunteers will ensure campers are engaged, safe, and supported during their time at camp.
Assisting with the setup and preparation of camp activities and projects.
Supervising campers during playtime, activities, and learning sessions.
Encouraging campers to participate in activities and helping them with tasks when needed.
Supporting teachers and activity leaders by preparing materials and keeping track of supplies.
Assisting in maintaining a clean and organized camp space and helping with end-of-day clean-up.
4. Administrative Support Volunteer
Description:The Administrative Support Volunteer provides essential behind-the-scenes assistance with various office tasks, including organizing documents, contacting parents or vendors, and ensuring smooth operations for programs and events.
Assisting with organizing and filing student records, volunteer applications, and other documents.
Helping with communication tasks, including making phone calls or sending emails to parents or event partners.
Assisting with the preparation and distribution of materials for classes, meetings, or events.
Managing sign-in sheets, volunteer logs, and other administrative tracking tools.
Supporting the academy staff with additional administrative tasks as needed.
The Volunteer agrees to:
Follow all policies and procedures outlined by Smart Diehl Academy.
Treat all students, staff, parents, and fellow volunteers with respect and kindness.
Maintain confidentiality of all personal, academic, or sensitive information regarding students and all Academy operations.
Report any concerns or issues to the designated Academy staff.
Abstain from any form of inappropriate behavior, including but not limited to harassment, discrimination, or misconduct.
Wear appropriate attire while volunteering in accordance with the Academy’s dress code.
Check to agree.
The Volunteer acknowledges that during their time at Smart Diehl Academy, they may have access to confidential information, including but not limited to student records, academic performance, and personal and financial data. The Volunteer agrees not to disclose any such information to unauthorized parties and understands that this obligation continues after the volunteer term ends.
The Volunteer agrees to prioritize safety at all times and follow all safety protocols established by Smart Diehl Academy.
The Volunteer understands that they are not entitled to monetary compensation, benefits, or insurance coverage as part of their volunteer role.
The Volunteer agrees to hold harmless and indemnify Smart Diehl Academy, its staff, and its directors from any liability, injury, or damage arising from their voluntary participation.
The Volunteer agrees not to speak negatively about Smart Diehl Academy, its staff, programs, students, or any related activities at any time or for any reason, whether during or after their time volunteering. This includes but is not limited to conversations, social media posts, or other forms of public or private communication.
The Volunteer agrees to commit to the hours and schedule mutually agreed upon. In case of any scheduling changes or if the volunteer needs to end their service early, they must provide reasonable notice.
Smart Diehl Academy reserves the right to terminate this Agreement at any time if the Volunteer fails to adhere to the policies and expectations outlined in this Agreement or for any other reason deemed necessary by the Academy.
By signing below, the Volunteer acknowledges that they have read, understood, and agreed to comply with the terms and conditions set forth in this Agreement.
